COWLEY COUNTY
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COMMISSION MINUTES 2003 |
The minutes are taken by the County Clerk and once approved by the Board they are placed on the web site for public access as submitted.
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| May 12, 2003 | ||
| May 20, 2003 | ||
| May 30, 2003 | ||
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| September 8, 2003 | ||
| August 11, 2003 | ||
| August 19, 2003 | ||
| August 20, 2003 |
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| August 29, 2003 | ||
| October | November | December |
| October 6, 2003 | November 3, 2003 | December 1, 2003 |
| October 13, 2003 | November 10, 2003 | December 8, 2003 |
| October 17, 2003 | November 20, 2003 | |
| October 31, 2003 | November 26, 2003 | |
COUNTY COMMISSION
Wednesday December 31, 2003 9:00 A.M.
The Board of County Commission met in regular session Wednesday December 31, 2003 9:00 A.M. Those present were Commissioner Berrie, Commissioner Storey and Commissioner Bonfy. Also present was Robert Wilson, County Counselor and Carmelita Clarkson, County Clerk. . Commissioner Berrie moved Commissioner Bonfy seconded to approve the minutes of the special meeting December 17 and the regular meeting December 19, 2003 with the following corrections in paragraph seven (7) insert Storey "seconded", in paragraph ten (10) "$" 650.00 and in paragraph twelve (12) Grant Award "application". Vote 3-0. . Commissioner Bonfy moved Commissioner Storey seconded to approve warrants for December 9, 2003 through December 31, 2003. Vote 3-0. . Commissioner Berrie moved Commissioner Bonfy seconded to approve the transfer of funds to Special Equipment
Appraiser $2,409.53
Emergency Management $1,600.00
Treasurer $10,000.00
County Attorney $50,000.00
MIS $300.00
Technology $18,700.00
Juvenile Intake $7,000.00
Memorial Lawn Cemetery $10,000.00
Administration (Attorney) $200,000.00
District Court $50,000.00
Road and Bridge $60,000.00 Special Machinery
Road and Bridge $60,000.00 Special Machinery
Road and Bridge $18,585.98 Special Machinery
Road and Bridge $22,995.36 Special Machinery
Road and Bridge $131,000.00 Special Highway Improvement
. Commissioner Storey moved Commissioner Bonfy seconded to approve the Cereal Malt Beverage Licenses for Little Hooker Bait Shop. Vote 3-0.
Appointments:
. Bob Mathews, City County Health Board member asked the commission to approve appointments to the Board. Commissioner Bonfy moved Commissioner Berrie seconded to approve the recommendations of the board and appoint Mr. Marion Reece, Mrs. Cindy Freeland and Dr. Brian Dennett. Vote 3-0.
. Linda Young, Executive Director of Cowley County Mental Health and Counseling Center asked the commission to approve the appointment of Nancy Craddock to the board of directors. Commissioner Berrie moved Commissioner Bonfy seconded to appoint Nancy Craddock. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the agreement with the Cowley County Mental Health and Counseling Center and Board of County Commissioners. Said agreement being to begin in July 1, 2004 to repay the money advanced to the center at the time of construction of the building at Strother Field. Vote 3-0.
. Bill Brooks CCDS, Inc, Executive Director and some of the Board members met with the commission to renew the Agreement. Commissioner Bonfy moved Commissioner Storey seconded to authorize the chairman to sign the agreement effective January 1, 2004 with Cowley County Developmental Services, Inc. designating the organization as the Community Developmental Disability Organization. (CDDO) Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to authorize the chairman to sign agreement with Infinitec for the Tax Search Website Module for $2,495.00 and $900.00 first year maintenance. Parcel Search Website Module for $2,495.00 and $900.00 first year maintenance. Document Website Module for $2,495.00 and $900.00 first year maintenance. Vote 3-0
. Commissioner Storey moved Commissioner Bonfy seconded to authorize the chairman to sign the Annual Peopleware Agreement with Computer Information Concepts, Inc. for $810.00. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to approve the claims for December 31, 2003. Vote 3-0.
. The Commission approved the payroll for December 31, 2003 and approved the order to cancel a check to Reedy Ford, Inc. in the amount of $20,737.20. A new check will be issued.
. The Commission approved abatements No. 366 through 376.
. Commissioner Berrie moved Commissioner Bonfy seconded to go into a ten
(10) minute executive session at 9:55 a.m. to discuss attorney client privilege, with Robert Wilson present. Vote 3-0. The open meeting reconvened at 10:10 a.m. No decision was made in executive session.
There be no further business, Commissioner Berrie moved Commissioner Storey seconded to adjourn the meeting at 10:11 a.m. The next regular meeting will be January 5, 2004 9:00 A.M.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved by commission as presented 1/05/04
Friday December 19, 2003 7:00 P.M.
The Board of County Commission met in regular session Friday December 19. 2003 7:00 P. M. Those present were Commissioner Berrie, Commissioner Bonfy and Commissioner Storey. Also present was Robert Wilson, County Counselor, Jay Newton, County Administrator and Carmelita Clarkson, County Clerk.
. Commissioner Bonfy moved Commissioner Storey seconded to approve the minutes of December 8, 2003 with the correction in paragraph one (1) capitalize "Memorial Lawn". Vote 3-0.
Appointments:
. Curt Freeland, Arkansas City Manager met with the commission and presented a new flood plain map to be submitted to the Federal Emergency Management Agency. Commissioner Storey moved Commissioner Bonfy seconded to authorize a letter in support of the revised flood plain and to proceed with the application. Vote 3-0.
. Donna Avery, Bev. Black and Dan Deener representing Cowley County Economic Development Agency met with the commission, to request consideration renewing Cowley County's designation as a Kansas Enterprise Zone Non-metropolitan region. Commissioner Bonfy moved Commissioner Storey seconded to authorize the chairman to sign resolution 03-22 said resolution being in support of Regional Strategic Plan and Regional Incentives. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the final plat of Autumn Ridge Addition. The Chairperson and County Clerk to sign the plat Vote 3-0.
. The public hearing was held on Henderson Addition Improvement District. The current petition will be withdrawn and a new petition will be presented to the property owners. Commissioner Storey moved Commissioner Bonfy seconded to declare the public hearing closed. Vote 3-0.
. Tex Goff, Director of Cowley County Community Corrections met with commission for signature on application for FY 2003 unexpended funds. Commissioner Storey moved Commissioner Bonfy seconded to authorize the chairman to sign the application for FY 2003 unexpended funds. The amount of the request $11,749.65.
. Melody Pappan met with the commission to ask for approval of the FY05 Core Program Block Grant. Commissioner Bonfy moved Commissioner Storey for the Chairman to sign the 2005 Core Program block grant. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the contract between Youth Services and Cowley County Mental Health to provide drug and alcohol counseling services. Vote 3-0.
Discussion:
. The commission discussed the hiring of an architect for the proposed county jail facility. Commissioner Berrie moved Commissioner Bonfy seconded to retain Treanor Architects P.A. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to pay Memorial Lawn Cemetery for the pickup sold in the County Auction. 650.00 less 5% commission. Vote 3-0.
. Commissioner Storey moved Commissioner Berrie seconded to approve the claims for December 15, 2003. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the COPS Methamphetamine Grant Award in the amount of $115,623.00, and authorize the chairman to sign the application. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded for the chairman to sign the order to remove from the Public Works Account Receivable a total of $449.72. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to go into a twenty
(20) minute executive session at 8:45 p.m. to discuss non elected personnel to protect the privacy of a prospective employee, with Jay Newton and Bert Wilson present. Vote 3-0. The regular meeting reconvened at 9:00 P.M.
. Commissioner Storey moved Commissioner Berrie seconded to authorize Jay Newton to interview the applicants for the Memorial Lawn Cemetery Sexton. Vote 3-0.
. Some of the Dexter area residents were present at the meeting. Jay Newton, County Administrator read a letter to the commission from US Army, Corps of Engineers in reference to a feasibility study of the proposed reservoir in Cowley County.
. Commissioner Berrie moved Commissioner Storey seconded to approve Resolution 03-23 establishing the annual salaries for elected officials. Vote 3-0.
There being no further business Commissioner Berrie moved Commissioner Storey seconded to adjourn the meeting at 9:05 P. M. Vote 3-0 The next regular meeting will be December 31, 2003 9:00 A.M.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved with corrections by commission 12/31/03
The Board of County Commission met in special session Wednesday December 17, 2003 11:00 a.m. Those present were Commissioner Berrie, Commissioner Storey and Commissioner Bonfy. Also present was Jay Newton, County Administrator and Carmelita Clarkson, County Clerk.
. Commissioner Berrie opened the meeting at 11:00 A.M. ASAI Architects gave a presentation for design services of a County Jail and Sheriffs Offices. Commissioner Berrie moved Commissioner Storey seconded to recess the meeting at 12:11. Vote 3-0.
. The meeting reconvened at 1:01 P.M. Shaughnessy Fickel and Scott Architects gave a presentation for their design services for the County Jail and Sheriffs Offices. Commissioner Berrie moved Commissioner Storey seconded to recess the meeting at 2:00 P.M. Vote 3-0.
. The meeting reconvened at 2:55 P.M. Treanor Architects gave a presentation for their design services for the County Jail and Sheriffs Offices.
. Commissioner Berrie moved Commissioner Bonfy seconded to adjourn the meeting at 3:50 P.M. Vote 3-0.
The commission will make a decision on the architects at their regular meeting on December 19, 2003 7:00 P.M. meeting.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved with correction by commission 12/19/03
Monday December 8, 2003 7:00 P.M.
The Board of County Commission met in regular session Monday December 8, 2003 7:00 P.M. Those present were Commissioner Berrie, Commissioner Storey and Commissioner Bonfy. Also present was Jay Newton, County Administrator and Carmelita Clarkson, County Clerk.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the minutes of the December 1, 2003 meeting with the correction in paragraph six
(6) insert " The county treasurer gave memorial lawn the copy machine from the treasurers office that was closed in Arkansas City, and Commissioner Berrie purchased the one memorial lawn cemetery was using for $25.00. Vote 2-0."
. Commissioner Bonfy moved Commissioner Storey seconded to approve the warrants for December 8, 2003. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the Radio Dispatch Service agreement between the Board of County Commissioners of Cowley County, Kansas and the Cities of Arkansas City, Kansas and Winfield, Kansas, and authorize the Chairman to sign the agreement in the amount of $13,000.00 to each city. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the proposal from Infinitec for the Website Modules and hosting/maintenance fees in the amount of $11,385.00, Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to approve Resolution No. 03-21, said resolution being to amend Resolution No. 01-07 subparagraph 1 of Section 2.F to read, The member has been absent from two
(2) consecutive Planning Commission meetings without having given either the chairperson of the Planning Commission or the secretary thereof, prior notice that such member will be unable to attend such meeting or meetings, all of the remaining terms shall continue in full force. Vote 3-0.
. Commissioner Storey moved Commissioner Berrie seconded to approve the six
(6) step presented by Jay Newton, County Administrator for forming a Data Processing oversight committee for the County's software and hardware with MIS department. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to approve the claims for December 8, 2003. Vote 3-0.
. An order canceling warrant No. 111349 to Cowley County Conservation for $32,000.00 a new check will be issued.
There being no further business Commissioner Storey moved Commissioner Bonfy seconded to adjourn the meeting at 8:07 p.m. The next regular meeting will be December 19, 2003 7:00 P.M.
SEAL
Carmelita Clarkson
Cowley County Clerk
Monday December 1, 2003 9:00 A.M.
The Board of County Commission met in regular session Monday December 1, 2003 9:00 A.M. Those present were Commissioner Berrie, Commissioner Storey and Commissioner Bonfy. Also present was Robert Wilson, County Counselor, Jay Newton, County Administrator and Carmelita Clarkson, County Clerk.
. Commissioner Bonfy moved Commissioner Storey seconded to approve the minutes of the November 26, 2003 meeting with the corrections, combine paragraphs three (3) and four (4) and insert the motion was amended to add "the Chairman to sign". In paragraph seven (7) strike between and insert "with". Vote 3-0.
. Commissioner Berrie opened the public hearing on the minimum maintenance roads. No one appeared in opposition to the order. Commissioner Berrie moved Commissioner Bonfy seconded to approve the order declaring portions of M.M. Robinson Road and the M.M.D Robinson Road minimum maintenance roads. The Cowley County Planning Board met and recommended the portions be declared as minimum maintenance roads. Vote 3-0. The public hearing was closed.
. Commissioner Bonfy moved Commissioner Storey seconded to authorize the Chairman to sign the agreement between the Burlington Northern and Santa Fe Railway Company, the County of Cowley, Kansas and the Secretary of Transportation of the State of Kansas to construct and maintain the highway crossing signals under Section 130, United States Code 23, at the intersection of 81st Road and the company's tracks 2,072 ft north of SW corner Section 4, Township 33 South Range 4 East. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded for the Chairman to sign the subsurface Exploration Proposal replacement bridge 187 C-3954-01 in the SE ¼ section 16 Township 31 south Range 7 East and replacement bridge 18 C-3953-01 in the NE ¼ section 11 Township30 South Range 4 East. Vote 3-0.
. Commissioner Berrie moved Commissioner Bonfy seconded to send a letter to the U S Army Corp of Engineers requesting them to do a feasibility study to determine the economic effect of a lake to provide flood control, public recreation, potential water supply and projected tax benefits Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to allow Memorial Lawn Cemetery to purchase for $25.00 a copy machine taken out of the Cowley County Treasurers office that closed in Arkansas City. Vote Commissioner Bonfy Yes, Commissioner Storey Yes Commissioner Berrie refrained from voting, since she made the request.
. Commissioner Berrie moved Commissioner Bonfy seconded to approve the claims for November 26, 2003. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to adjourn the meeting at 9:55 a.m.
. Commissioner Berrie moved Commissioner Storey seconded to reconvene the meeting at 10:00 a.m. to approve abatements No. 11 through 30 Vote 3-0.
. The commission discussed a committee to look at architect bids for the detention center and approved using Karen Brooks as GIS coordinator. There were some citizens at the meeting discussing the proposed lake again.
There being no further business Commissioner Berrie moved Commissioner Storey seconded to adjourn the meeting at 10:05 a.m. Vote 3-0. The next regular meeting will be December 8, 2003 7:00 P.M.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved with correction by commission 12/08/03
Wednesday November 26, 2003 9:00 A.M.
The board of County Commission met in regular session Wednesday November 26, 2003 9:00 A. M. Those present were Commissioner Berrie, Commissioner Bonfy and Commissioner Storey. Also present was Robert Wilson, County Counselor, Jay Newton, County Administrator and Carmelita Clarkson, County Clerk.
. Commissioner Bonfy moved Commissioner Storey seconded to approve the minutes of November 20. 2003 meeting with the Correction in paragraph two
(2) correct the spelling of "Flatt" and paragraph nine (9) and paragraph eleven (11) insert "Vote 3-0". Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the warrants of November 11, 2003. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to approve the agreement between GISedge Inc. and Cowley County to provide consulting services and training for GIS map program with Cowley County. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to amend the motion to state Chairman to sign. Vote 3-0.
Appointments:
. Chuck Bouly of George K. Baum & Co. met with the commission to present a time table for a sales tax mail ballot election to finance a County Detention Facility. Commissioner Berrie moved Commissioner Bonfy seconded to accept the time table presented to set the Election April 6, 2004. Vote 3-0
. Phil Chenowith and Walt Meyers met with the commission to request some help for Timber Creek Watershed No. 38 to fix some places that some of the dams could possibly breach and flood some houses. Robert Wilson has been working with the Watershed Board.
. Commissioner Bonfy moved Commissioner Storey seconded to approve the Contract for Transportation and Disposal of Solid Waste between Waste Connections Inc of Wichita, Kansas and authorize the Chairman to sign. Vote 3-0.
Discussion:
. The proposed lake in Cowley County was discussed with some of the area landowners Bud and Jan Nitschke and Rea Sloan were present. Commissioner Berrie moved Commissioner Bonfy seconded to contact the Corp of Engineers to do a feasibility study. Jay Newton is to contact the Corp. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to approve the plaques for Cowley County Bridge project No.18C-3877-01 CFS project No. 98-628 and Cowley County Bridge project No.18C3381-01 CFS Project No. 01-542. The plaques with contain the three (3) commissioners names. Cook Flatt & Strobel with do the plaques with no cost to Cowley County. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to go into a twenty
(20) minute executive session to discuss non elected personnel and attorney client privilege with Jay Newton, County Administrator and Robert Wilson, County Counselor present. Vote 3-0. The regular meeting reconvened at 10:35 a.m. No decision was made in executive session.. The commission approved the payroll for the month of November 2003. Also approved the orders to cancel checks 111470 for $120.00 and 111611 for $836.00 to walnut valley Travel is being paid with a VISA card and check 111613 for $2070.85 and 111614 for $1185.05 new checks will be issued. The commission also approved abatements 2 through 10.
There being no further business Commissioner Storey moved Commissioner Bonfy seconded to adjourn the meeting at 10:57 a.m. Vote 3-0.The next regular meeting will be Monday December 1, 2003.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved with corrections by commission 12/01/03
Thursday November 20, 2003 7:00 P.M.
The Board of County Commission met in regular session Thursday November 20, 2003 7:00 P.M. Those present were Commissioner Berrie, Commissioner Storey and Commissioner Bonfy. Also present was Robert Wilson, County Counselor, Jay Newton, County Administrator and Carmelita Clarkson, County Clerk.
. Commissioner Berrie moved Commissioner Bonfy seconded to approve the minutes of the November 10, 2003 meeting as presented. Vote 3-0.
. Commissioner Bonfy moved Commissioner Storey seconded to sign the contract for Federal Aid Construction Engineering Inspection for project No. 18C3887-01 and project No.18C-3881-01 with Cook Flat & Strobel. Vote 3-0
Appointment:
. Greg Kent presented a petition for the creation of an improvement district to be known as The Henderson Addition Improvement District. The district would reconstruct the road necessary for all weather access. Commissioner Storey moved Commissioner Berrie seconded to accept the petition and set the hearing date for December 19, 2003 7:00 P.M. Vote 3-0.Vote 3-0
. Joe Shriver, Kansas Representative 79th District discussed some State revenues that would be short, due to the shortage in the State budgets. The citizens around the proposed lake were present to ask questions about the port authority and feasibility study. Joe answered question in the hall after the meeting.
. Janice McCoy, Joint Health Director and Bob Mathews asked the commission to amend the Environmental Sanitary Code and Water Well Code to protect the safety of the citizens of Cowley County. Commissioner Berrie moved Commissioner Bonfy seconded to amend the sanitation code for Cowley County. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the application for Economic Exemption for Winfield Consumer Products on equipment for five (5) years. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to accept the recommendation of the Cowley County Planning Commission to declare portions of M.M. Robinson road and portions of the M.M. D. Robinson road minimum maintenance roads in Walnut Township, Cowley County Kansas. Hearing to be December 19th 7:00 P.M. Vote 3-0.
Discussion:
. Commissioner Storey moved Commissioner Bonfy seconded to approve Charter Resolution No. 12, said resolution being changing Commission meeting days and time. Vote 3-0. After much discussion Jay Newton, County Administrator was to refine and give them some more time.
. Jay Newton, County Administrator presented a proposal from Aramark Corporation to provide jail meals. Commissioner Berrie moved Commissioner Storey seconded to move forward with the agreement between Cowley County and Aramark.
. Pace Butler presented an agreement for purchase of two (2) large printers that no longer is being used by the County for $2,400.00 Commissioner Berrie moved Commissioner Storey seconded to sell the items to Pace Butler. Vote 3-0.
. The commission approved the order fixing amount of treasurers' bond for the Lakewynds Estates Drainage District in the amount of $2,500.00.
. Commissioner Berrie moved Commissioner Storey seconded to approve the claims for November 26, 2003 Vote 3-0.
. Commissioner Berrie moved Commissioner Bonfy seconded to go into a thirty
(30) minute executive session to discuss non elected personnel with Robert Wilson, County Counselor and Jay Newton, County Administrator present at 9:10 p.m. Vote 3-0. The regular meeting reconvened at 9:25 p.m. No decision was made in executive session.
Commissioner Berrie moved Commissioner Storey seconded to adjourn the meeting at 9:27 P.M. Vote 3-0.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved with corrections by commission 11/26/03
Monday November 10, 2003 7:00 P.M.
The Board of County Commission met in regular session Monday November 10, 2003 7:00 P.M. Those present were Commissioner Berrie, Commissioner Bonfy and Commissioner Storey. Also present was Robert Wilson, County Counselor, Jay Newton, County Administrator and Carmelita Clarkson, County Clerk.
. Commissioner Bonfy moved Commissioner Storey seconded to approve the minutes of the November 3, 2003 meeting as presented. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the warrants of November 1 through November 10, 2003. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to establish a bond for the Treasurer of Lakewynds Drainage District. The bond in the amount of $2,500.00. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded for Jay Newton to go forward with the sexton position for the cemetery. Vote 3-0. Jay Newton, County Administrator was to provide the commission with a cost analysis at the meeting on November 20, 2003.
Resolution:
. Commissioner Berrie moved Commissioner Storey seconded to approve resolution 03-20, said resolution being declaring a portion of M.M. Robinson Road in the West Quarter of Section 12, Township 33, South Range 4 East and a portion of M.M. D Robinson Road in the SW Corner of NW ¼ SE ¼ Section 12, Township 33 South, Range 4 East. Vote 3-0. The hearing to be the 1st day of December 2003.
. The commission received two (2) sealed bids to conduct the auction of county equipment. Brazil Auction & Realty 10% of total sale. Defore Auction & Realty 5% of total sale. Each would do the advertising. Commissioner Bonfy moved Commissioner Storey seconded to accept the bid from Defore Auction & Realty. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to allow Patty McDonald to pay her employees over time as needed for November and December, during tax time. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to approve the claims for November 10, 2003. Vote 3-0.
. The commission approved the meal allowance and room charges for Greg Kent, County Appraiser to attend Kansas Association of Counties meeting November 23, 24, 25. The commission approved abatement #581
Discussion:
. The commission discussed the proposed jail and sheriff's office. The commission approved Jay Newton to request qualification for Architectural and Engineering services for construction of a jail and law enforcement center. Bids to be submitted by 5:00 p.m. December 1, 2003.
There being no further business Commissioner Storey moved Commissioner Bonfy seconded to adjourn the meeting at 8:50 p.m. Vote 3-0. The next regular meeting will be Thursday November 20, 2003.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved as presented by commission 11/21/03
Monday November 3, 2003 9:00 A.M.
The Board of County Commission met in regular session Monday November 3, 2003 9:00 A.M. Those present were Commissioner Berrie, Commissioner Storey and Commissioner Bonfy. Also present was Robert Wilson, County Counselor, Jay Newton County Administrator and Carmelita Clarkson, County Clerk.
. Commissioner Storey moved Commissioner Berrie seconded to approve the minutes of the October 31, 2003 meeting as presented. Vote 3-0
Appointments:
. Brian Stone, Civil Defense Director gave the commission four (4) bids for a 2004 F150 pickup. Kline Motors $23,170.00 trade 1997 Crown Victoria $2,500.00 Total $20,670.00, Zeller Motor Co, $24,184.00 Trade $2,400.00 Total $21,784.00, Winfield Motor Co $25,119.00 trade 1,100.00, Reedy Ford $22,373.20 trade $2,000.00 total $20,373.20. Commissioner Berrie moved Commissioner Storey seconded to take the bid from Reedy Ford Arkansas City, Kansas. in the amount of $20,373.20. Vote 3-0.
. Commissioner Berrie moved, Commissioner Storey seconded to put the 1979 pickup from Memorial Lawn Cemetery in the auction with a minimum bid of $300.00. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to approve the bids for Project No. C-3881-01, from Beachner Construction Co., Inc for Grading & Bridge in the amount of twenty percent (20%) of bid plus ten percent (10%) county matching funds in the amount of $64,987.94. and a bid from Muskogee Bridge Co., Inc for project No.18-C-3877-01 in the amount of twenty percent
(20%) plus ten percent (10%) county matching funds of $82,891.16. Vote 3-0.
. The commission approved abatement for Stan Schwartz AC05537 PUP hearing.
Discussion:
. At the October 31, 2003 meeting the commission discussed possibly having a mail ballot election to support building a County Jail and have a sales tax to fund the project. The commission has not made a decision as of this time.
. There being no further business Commissioner Berrie moved Commissioner Storey seconded to adjourn the meeting at 9:30 A.M. The next regular meeting will be Monday November 10, 2003 7:00 P. M.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved by Commission as presented 11/10/03
Friday October 31, 2003 9:00 A.M.
The Board of County Commission met in regular session, Friday October 31, 2003 9:00 A.M. Those present were Commissioner Berrie Commissioner Bonfy and Commissioner Storey. Also present was Robert Wilson, County Counselor, Jay Newton, County Administrator and Carmelita Clarkson, County Clerk.
. Commissioner Berrie moved Commissioner Bonfy seconded to approve the minutes of the October 20, 2003 minutes with in paragraph three (3) insert the word "month" extension. Vote 3-0.
. Commissioner Bonfy moved Commissioner Storey seconded to approve the warrants for October 14 thru October 17, 2003. Vote 3-0.
Appointments:
. Melody Pappan Juvenile Justice Services met with the Commission. Commissioner Bonfy moved Commissioner Storey seconded to approve, and for the chairperson to sign the Intervention/Graduated Sanctions Unexpended Funds and Prevention Unexpended Funds, and submission of the application for the Juvenile Justice Authority Prevention and Community Programs FY 2005. Vote 3-0.
. Commissioner Bonfy moved Commissioner Berrie seconded to approve the auction of County equipment that is no longer required to be used for public purposes. The publication will be in the Winfield Daily Courier. The auction to be held on November 22, 2003 at the Winfield Fairgrounds in barn #4. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded for the Chairperson and Clerk to sign the Fire Service Mutual Aid Agreement with Butler County, Kansas providing fire service for the area. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the minimum maintenance for a portion of M.M. D. Robinson road in section 12 Township 33 Range 4 East. The publication and hearing will have to be held at a date to be set later. Vote 3-0.
. Commissioner Berrie moved Commissioner Bonfy seconded to call a planning board meeting to approve the minimum maintenance road to be taken back for the Commission approval. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to declare a five
(5) minute recess. Vote 3-0. The open meeting reconvened at 9:45 a. m.
Discussion:
. The commission discussed the Waste Connection contract for hauling trash for Solid Waste. The commission reviewed the Personnel Rules/Regulations and revisions recommended by Jay Newton, County Administrator. And also the changing of the time sheets for all County employees and revision of payroll. The payroll as of 2004 will be bi-weekly rather than monthly.
. Commissioner Berrie moved Commissioner Storey seconded to approve the changes in the Personnel Policy hand book chapters one (1) through seven (7). Vote 3-0.
. The commission also discussed changing some of the Commission's meeting dates.
. Commissioner Berrie moved Commissioner Storey seconded to approve the claims for October 31, 2003. Vote 3-0. The commission approved the payroll for the month of October, 2003. The commission approved the canceling of warrant #098426, 098795, 098865, 098936, 098971, 099402, 099409, and 099809, said warrants being more than two (2) years old. Approved an order to cancel the following check due to the issuance to wrong person, said check being to Deborah A. Cleveland for $556.25.
There being no further business Commissioner Berrie moved Commissioner Storey seconded to adjourn the meeting at 11:15 a.m. Vote 3-0.The next regular meeting will be Monday November 3, 2003 9:00 A.M.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved as presented by Commission 11/03/03
Special Session October 17, 2003
The County Commissioners met in special session Friday October 17, 2003 9:00 A.M. To canvass the votes from the Unified School District 465 Bond Election. Those present were Commissioner Berrie, Commissioner Storey and Commissioner Bonfy. Also present was Robert Wilson, County Counselor and Carmelita Clarkson, County Clerk.
Commissioner Berrie called the meeting open at 9:00 a. m. The commission counted eight more ballots. Six (6) were YES/YES and two (2) were NO/NO.
Commissioner Bonfy moved Commissioner Storey seconded to certify the election. Vote 3-0.
Commissioner Berrie moved Commissioner Storey seconded to adjourn the meeting at 9:15 a.m. Vote 3-0.
SEAL
Carmelita Clarkson
Cowley County Election Officer
Monday October 13, 2003 7:00 p.m.
The Board of County Commission met in regular session Monday October 13, 2003 7:00 P.M. Those present were Commissioner Berrie, Commissioner Bonfy and Commissioner Storey. Also present was Jay Newton, County Administrator, Robert Wilson, County Counselor and Carmelita Clarkson, County Clerk.
. Commissioner Bonfy moved Commissioner Storey seconded to approve the minutes of the October 6, 2003 meeting as presented. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the warrants for October 1, 2003 to October 13, 2003. Vote 3-0.
Appointments:
. Greg Kent asked the commission to consider a request to repair the road way in the NW ¼ Section 14 Township 32 Range 4 East said road being repaired to specifications and then maintained by Walnut Township. The cost would be assessed to the land owners and paid back by special assessments, assessed for a period of five (5) years at 6% interest. Commissioner Berrie moved Commissioner Bonfy seconded to approve the submission of a petition to be signed by the property owners of the area. Vote 3-0.
. Maurice Roberts Certified Public Accountant with Edward B Stephenson & Co gave the report on the Cowley County 2002 audit of the County.
. Commissioner Berrie moved Commissioner Bonfy seconded to accept the proposal from Edward B Stephenson & Co. to do the Audit for year ending December 31, 2003. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded for the Chairperson to sign the agreement. The amount being not to exceed $17,000.00 for a single audit. Vote 3-0.
. Debra Teufel and George McCune, Cowley County Economic Development met with the commission to discuss a Block Grant Application for Lifeslider, Inc. Commissioner Storey moved Commissioner Bonfy seconded to approve Resolution 03-19 certifying legal authority to apply for the 2003 Kansas Small Cities Development Block Grant and authorize the Chairman to sign the application. Vote 3-0.
Discussion:
. Jay Newton, County Administrator had been asked by Cowley County Humane Society to serve as an exofecio member. Commissioner Berrie moved Commissioner Bonfy seconded for Jay to be a member of the Cowley County Humane Society. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to place a computer in each Road and Bridge shop offices. Charlene Morris is to provide a cost estimate. Vote 3-0.
. Commissioner Bonfy moved Commissioner Berrie seconded to hire a replacement, with the expertise of Kevin Stevens, for the Data Processing department by the year 2004. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to go into a fifteen
(15) minute executive session for attorney client privilege with Jay Newton and Robert Wilson present at 7:50 p.m. Vote 3-0. The open meeting reconvened at 8:10 p.m. No decision was made in executive session.
. Commissioner Berrie moved Commissioner Storey seconded to approve the claims for October 13, 2003. Vote 3-0.
There being no further business Commissioner Berrie moved Commissioner Bonfy seconded to adjourn the meeting at 8:20 P.M. The next regular meeting will be October 20, 2003 7:00 P.M.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved with correction by commission 10/20/03
Monday October 6, 2003 9:00 A.M.
The Board of County Commission met in regular session Monday October 6, 2003 9:00 A.M. Those present were Commissioner Berrie, Commissioner Storey and Commissioner Bonfy. Also present was Robert Wilson, County Counselor and Jay Newton, County Administrator and Carmelita Clarkson, County Clerk.
. Commissioner Berrie moved Commissioner Bonfy seconded to approve the minutes of the September 30, 2003 meeting as presented. Vote 3-0.
Appointment:
. Commissioner Storey moved Commissioner Bonfy seconded to approve the SRS Community Service Grant for $6,510 to supplement the Truancy Program. The Title II Challenge Federal grant to for $7,133 to fund Drug and Alcohol counseling program. Communities in Schools grant for $3,396 to help fund Youth Services Drug and Alcohol counseling. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to approve the hiring of a part time Drug and Alcohol counselor. Vote 3-0.
. A Cowley County citizen asked some questions of the commission on the proposed lake project in Cowley County.
. Commissioner Berrie moved Commissioner Bonfy seconded to appoint Dick Bonfy voting delegate to the Kansas Association of Counties annual conference and Carmelita Clarkson first alternate. Vote 3-0
. Commissioner Berrie moved Commissioner Storey seconded to approve resolution 03-18 said resolution being amending the composition of the 911 Emergency System Board, changing it from an eight (8) member board to a nine
(9) member board the new member being from Arkansas City EMS will be a three
(3) year term. Vote 3-0.
. The commission approved the third quarter financial statement for publication. Also one abatement No. 579.
There being no further business Commissioner Berrie moved Commissioner Storey seconded to adjourn the meeting at 9:55 A.M. The next regular meeting will be October 13, 2003 7:00 p.m. Vote 3-0.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved as submitted by commission 10/13/03
Tuesday September 30, 2003 9:00 A.M.
The Board of County Commission met in regular session Tuesday September 30, 2003 9:00 A. M. Those present were Commissioner Berrie, Commissioner Bonfy and Commissioner Storey. Also present was Robert Wilson, County Counselor and Carmelita Clarkson, County Clerk.
. Commissioner Bonfy moved Commissioner Storey seconded to approve the minutes of the September 19th meeting with the corrections in paragraph three (3) replace spoke persons with "spokespersons" in paragraph ten (10) "Commissioner Berrie seconded" in paragraph twelve (12) "Vote 3-0" Vote 3-0.
Appointments:
. Mike Ledy, Winfield City Commissioner and Keith Lawing Executive Officer of REAP met with the commission to seek support for REAP. Several citizens of the area concerned with the proposed lake were present and spoke against the lake. The commission did not make any decisions.
. Jim McGuire presented a request for variance of Cowley County Sanitary code. Commissioner Storey moved Commissioner Bonfy seconded to approve the request from Gerard Thibodeau to place a lagoon on his property. Vote 3-0.
. Brian Stone, Emergency Prepared Director, asked the commission for permission to seek bids for a new vehicle. He was told to get bids and return.
. Commissioner Berrie moved Commissioner Bonfy seconded to approve the warrants for the month of September 2003. Vote 3-0.
Resolution:
. Commissioner Bonfy moved Commissioner Berrie seconded to approve Resolution 03-16, said resolution being adopted is a shared leave program. This will be part of the Cowley County employee hand book. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to approve Resolution 03-17, said resolution being Solid Waste Update 2002-2003 to the South Central Solid Waste Authority Management plan per KSA 65-3405. Vote 3-0.
. Commissioner Berrie moved Commissioner Bonfy seconded to approve the agreement for Project No. 18C-3877-01 Overpass Structure Reconstruction South of Arkansas City, Kansas. Vote 3-0.
. Commissioner Storey moved Commissioner Berrie seconded to approve the revised 2004 holiday schedule, with the addition of Lincolns birthday. Vote 3-0.
Discussion:
. The commission discussed amending resolution 93-12 to place one additional member on the 911 board from Arkansas City Emergency Services. Also discussed amending resolution 99-23 authorizing the County Engineer to appoint a deputy surveyor or county alternate surveyor. Also discussed a resolution regarding illegal dumping on road right-of-ways.
. Commissioner Berrie moved Commissioner Storey seconded to approve the claims for September. Vote 3-0.
. The commission approved the payroll for the month of September. Also approves the cancellation of checks No.110285 to Sears for $169.95 and No.109486 to EMC Insurance for $4,601.62.
There being no further business Commissioner Storey moved Commissioner Berrie seconded to adjourn the meeting at 11:25 a.m. The next regular meeting will be October 6, 2003 9:00 A. M.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved by commission as presented 10/06/03
Friday September 19, 2003 7:00 P. M.
The Board of County Commission met in regular session Friday September 19, 2003 7:00 P.M. Those present were Commissioner Berrie, Commissioner Storey and Commissioner Bonfy. Also present was Robert Wilson, County Counselor, Jay Newton, County Administrator and Carmelita Clarkson, County Clerk.
. Commissioner Bonfy moved Commissioner Storey seconded to approve the minutes of the September 8, 2003 meeting as presented. Vote 3-0.
Appointments:
. Ruth Heitsman Cowley County Citizens Corp gave the commission a report on the grant to implement the Cowley Citizen Corps Council. This grant is designed to educate the public to be safe from natural disasters, terrorism, crime, public health and medical emergencies.
. Several local concerned area citizens met with the commission in opposition to the proposed lake around Dexter and surrounding land. King Goff and J. O Brown were the spoke persons for the group. Also some of the audience spoke to some of their concerns about the project.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the Appraisal Maintenance Specifications for 2004. The information is to be sent to State. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to accept the one sealed bid from the City of Arkansas City to lease the flood properties in and around the City of Arkansas City. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to set a public hearing for a Community Development Block Grant for a manufacturing business located at 25420 61st road Arkansas City, Kansas, said hearing to be October 6th 2003 at 9:00 a.m. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to approve the Flint Hills Natural Gas Co. to install a four (4) inch line beginning 3,000 feet west of intersection of Cowley Roads 6 and 11 approximately 6,960 feet, also ¼ mile west of 282nd road and 261st road intersection approximately 1,320 feet. Mr. Bowers posted a $4,700.00 bond with the County Clerk. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to allow SBC to lay cable along 326th road east of 61st road, also along 262nd road for County bridge project on Cedar Creek east of Dexter and also cable and pipe for bridge at Hockenbury Hollow north of Silverdale. Vote 3-0.
Resolution:
. Commissioner Bonfy moved Commissioner Berrie seconded to approve resolution 03-15, said resolution being to support the Community Capacity Building grant program to conduct a corridor study along US 77 highway between Arkansas City, Winfield and Strother Field Airport/Industral Park. Vote
Commissioner Berrie YES
Commissioner Bonfy YES
Commissioner Storey Abstained
. Commissioner Bonfy moved commissioner Bonfy seconded to approve an increase of $100.00 per month for each full time employee and that Cowley County will pay 90% for both family and single and the employee will pay 10% for family or single health insurance, effective January 1, 2004. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded for Robert Wilson, County Counselor to submit to U S District Court a waiver of a summons. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to amend the Appraisers 2003 budget. The hearing will be October 13, 7:00 p.m.
. Commissioner Storey moved Commissioner Berrie seconded to go into a ten
(10) minute executive session at 8:35 p.m. to discuss pending litigation with Robert Wilson and Jay Newton present. Vote 3-0. The open meeting reconvened at 8:45 p.m. No decision was made in executive session.
There being no further business Commissioner Storey moved Commissioner Bonfy seconded to adjourn the meeting at 8:50 p.m. Vote 3-0. The next regular meeting will be September 30, 2003.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved with corrections by commission 9/30/03
Monday September 8, 2003 9:00 A.M.
The Board of County Commission met in regular session Monday September 8, 2003 9:00 A.M. Those present were Commissioner Berrie, Commissioner Storey and Commissioner Bonfy. Also present was Robert Wilson, County Counselor, Jay Newton, County Administrator and Carmelita Clarkson, County Clerk.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the minutes of August 29, 2003 as presented. Vote 3-0.
Appointments:
. Commissioner Berrie moved Commissioner Storey seconded to take the bid from Home Lumber for $5,258.74 for 1365 feet of 48 inch high chain link fence to replace the barb wire at Memorial Lawn Cemetery. Vote 3-0.
. Chris Rogers, and Orval Mason discussed the proposed road into the landlocked property belonging to Mr. and Mrs. Roy Crane. Otis Morrow acted as council to the commission as Robert Wilson removed himself from the hearing because one of the parties was his client. Also other land owners of the adjoining property were present. All property owners were willing to go with plan number one (1) presented. Commissioner Berrie moved Commissioner Bonfy seconded to approve plan one (1) with a 24ft road bed. Vote 3-0. The parties also discussed the damages that might occur in building the road.
. Commissioner Berrie moved Commissioner Storey seconded to access the damages after the road was built. Vote 3-0.
. Dale Steward, County Engineer presented three (3) bids for doors for Cowley County District #2 shop. Hansen Door Company $3,232.00 Midwest Building & Door and $4,156.00 and Martin Overhead Door Company $4,252.00. Commissioner Storey moved Commissioner Bonfy seconded to take the bid from Hansen Door Company for $3,232.00 to be purchased out of Capital Improvement Fund. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to purchase software for the engineer office Cost Accounting Module $2,495.00, Fund Accounting Module $2,495.00 and $600.00 for support. Vote 3-0.
. Commissioner Bonfy moved Commissioner Storey seconded to approve Greg Kent, County Appraiser purchasing filing units from Times-Two Filing System in the amount of $21,105.97. Vote 3-0.
Discussion:
. Commissioner Berrie moved Commissioner Bonfy seconded to change the County Personnel policy for shared leave. Vote 3-0. A resolution will be brought for the commission approval at the next meeting.
. Commissioner Berrie moved commissioner Storey seconded to go into a fifteen (15) minute executive session at 10:00 a.m. to discuss non-elected personnel. With Robert Wilson and Jay Newton present. Vote 3-0.The open meeting reconvened at 10:15 a.m. No decision was made in executive session.
. Commissioner Berrie moved Commissioner Storey seconded for Robert Wilson to contact EMC Insurance Companies to see if they would pay for the first School Bond Election that was not approved by the Kansas Attorney General. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to approve the claims for September 8, 2003. Vote 3-0.
. The commission approved abatements no. 556 through 558.
There being no further business Commissioner Storey moved Commissioner Bonfy seconded to adjourn the meeting at 10:25 p.m. Vote 3-0. The next regular meeting will be Friday September 19, 2003 7:00 p.m.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved as presented by commission 9/19/03
Friday August 29, 2003 9:00 A.M.
The Board of County Commission met in regular session Friday August 29, 2003 9:00 A. M. Those present were Commissioner Berrie, Commissioner Storey and Commissioner Bonfy. Also present was Jay Newton, County Administrator and Carmelita Clarkson, County Clerk.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the minutes of August 20, 2003 as presented. Vote 3-0.
. Commissioner Bonfy moved Commissioner Berrie seconded to approve the warrants for 8-30-03. Vote 3-0.
Appointments:
. Commissioner Storey moved Commissioner Berrie seconded to table the hearing regarding the opening of the Roy Crane road. Vote 3-0. All attorneys were not present. The hearing has been scheduled for September 8, 2003 at 9:00 a.m.
. Bob Mathews and Janice McCoy, Joint Health Director advised the commission they were advertising for a Public Health Response Program Assistant. This is a grant funded position and dependent on continued funding. This position will be for Bioterrorism Readiness and Response.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the Chairman to sign the FY2004 Alternative Drug Sentencing Plan submitted by the Community Corrections Advisory/Governing Board. Vote 3-0.
Resolution:
. Commissioner Storey moved Commissioner Bonfy seconded to approve resolution 03-13 said resolution being that Mary Cornejo, Jennifer Passiglia and Linda Young be appointed as members of the advisory board of Cowley County Community Corrections, for a term of two (2) years beginning on this date and continuing until a successor is appointed. Vote 3-0.
. Commissioner Storey moved Commissioner Berrie seconded to approve resolution 03-14, said resolution being limiting Cowley County Employee payroll deduction plans to the current eleven (11). Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to have the next Commission meeting on September 8, 2003 at 9:00 A.M. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to approve Jay Newton to attend a Kansas Association of Counties meeting in Topeka, September 19, 2003 Vote 3-0.
Discussion:
. The commission discussed the possibility of a lake being built in Cowley County to supply water to Wichita and other communities in the future.
. Commissioner Berrie moved Commissioner Storey seconded to approve the claims for August 29, 2003. Vote 3-0.
. The commission approved the payroll for August, 2003. Also approved abatements, no 548 through 555.
There being no further business Commissioner Storey moved Commissioner Bonfy seconded to adjourn the meeting at 10:10 a.m. Vote 3-0. The next regular meeting will be September 8, 2003 9:00 A.M.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved by commission s presented 9/08/03
|
Wednesday August 20, 2003 7:00 P.M. The Board of County Commission met in regular session Wednesday August 20, 2003 7:00 P.M. Those present were Commissioner Berrie, Commissioner Storey and Commissioner Bonfy. Also present was Robert Wilson, County Counselor and Carmelita Clarkson, County Clerk. . Commissioner Berrie moved Commissioner Storey seconded to approve the minutes of August 11, 2003 and the Special meeting of August 19, 2003 as presented. Vote 3-0. Citizens Heard: . Mark Drake and Paula Drake appeared before the commission to consider a petition to determine whether the District Court of Cowley County, Kansas is constitutionally vacant and unlawfully occupied. After a thirty (30) minute discussion the County Counselor and the commission told the Drake's they did not have jurisdiction over the District Court of Cowley County Kansas. The commission then asked the Drake's to leave, the meeting, they refused to leave and continued to talk to the commission. They became uncontrollable. They were subsequently removed from the meeting. . Theresa Waite, a Cowley County employee discussed the experiences she has had with the Coventry and Blue Cross/Blue Shield health insurance. Hearing: . Commissioner Berrie opened the public hearing at 7:30 p.m. on the vacation of a portion of a Township road in the Ponderosa subdivision in Section 16, Township34 South, Range 4 East. John Oak the owner of the property where the road is located appeared. Mr. Oak asked that the road be closed. No other persons appeared. Commissioner Berrie moved Commissioner Bonfy seconded to approve the order vacating the road. Vote 3-0. Commissioner Berrie declared the hearing closed at 7:38 p.m. Other Business: . Commissioner Bonfy moved Commissioner Storey seconded to approve the right-of-way for two (2) bridges in Cowley County. The project #18C 3877-01 bridge overpass located 2.5 miles south of Arkansas City and the project 18C-3881-01 Cedar Creek located 5 miles south and I miles east of Dexter, Vote 3-0. . Commissioner Storey moved Commissioner Bonfy seconded to appoint Commissioner Berrie to the selection committee for Consultant selection of the bid letting for the two (2) bridge projects. Vote 3-0. . Commissioner Storey moved Commissioner Bonfy seconded to approve the 2004 holidays for Cowley County, the same as the Supreme Court of Kansas sets for the district court and state employees. Vote 3-0. . Commissioner Berrie moved Commissioner Storey seconded to go into a ten (10) minute executive session to discuss non elected personnel with Robert Wilson, County Counselor present, at 7:55 p.m. Vote 3-0. No decision was made in executive session. The regular meeting reconvened at 8:00 p.m. . Commissioner Storey moved Commissioner Bonfy seconded for the County Clerk to sell the wheat the county has in storage. Vote 3-0. . The commission approved the order to cancel the check #109328 in the amount of $810.00 issued to Larry Schwartz. The check was lost in the mail and check #109921 was reissued. There being no further business Commissioner Berrie moved Commissioner Storey seconded to adjourn the meeting at 8:05 P.M. The next regular meeting will be August 29, 2003 9:00 A.M. SEAL Carmelita Clarkson Cowley County Clerk Approved as presented by commission 8/29/03 |
The Board of County Commission met in special session Tuesday August 19, 2003 1:00 P.M. Those present were Commissioner Berrie Commissioner Bonfy and Commissioner Storey. Also present was Carmelita Clarkson, County Clerk.
. Coventry Insurance presented another proposal for health insurance. Blue Cross/Blue Shield also presented another proposal for health insurance. Commissioner Berrie moved to go with Blue Cross/Blue Shield insurance, after much discussion no second was made and Commissioner Berrie tabled her motion. Commissioner Berrie again moved to go with Blue Cross/Blue Shield. After another discussion and no second Commissioner Berrie withdrew her motion.
. Commissioner Bonfy moved to go with Coventry option two (2) the motion died from a lack of a second.
. Commissioner Berrie moved to go into a ten (10) minute executive session at 2:05 P.M. to discuss non elected personnel. Vote 3-0. The regular meeting reconvened at 2:15 P.M. No decision was made in executive session.
. Commissioner Berrie called for a ten (10) minute break at 2:25 P.M. The meeting reconvened at 2:35 p.m.
. Commissioner Storey moved Commissioner Bonfy seconded to go with Coventry health insurance with the county paying full premium. Vote
Berrie NO
Storey YES
Bonfy YES
. Charlene Morris asked the commission permission to advertise for an employee to replace one that was leaving. Commissioner Berrie moved Commissioner Bonfy seconded to allow Charlene to hire an employee. Vote 3-0.
There being no further business Commissioner Berrie moved Commissioner Bonfy seconded to adjourn the meeting at 2:55 P.M. Vote 3-0. The next regular meeting will be Wednesday August 20, 2003 7:00 P.M.
SEAL
Carmelita Clarkson
Cowley County Clerk
Monday August 11, 2003 7:00 P.M.
The Board of County Commission met in regular session Monday August 11, 2003 7:00 P.M. Those present were Commissioner Berrie, Commissioner Storey and Commissioner Bonfy. Also present was Jay Newton, County Administrator and Robert Wilson, County Counselor and Carmelita Clarkson, County Clerk.
. Commissioner Bonfy moved Commissioner Storey seconded to approve the minutes of the August 4, 2003 meeting with the addition in paragraph one (1) add "$" 7,000 and in paragraph two (2) correct "withdrew" to one word. Vote 3-0.
Budget Hearing:
. Commissioner Berrie opened the public hearing on the Cowley County 2004 budget at 7:05 p.m. Linda Young, Cowley County Mental Health director addressed the commission with concerns about the reduction in the 2004 budget to reflect the loan payments to the county when the Mental Health Center was built at Strother Field. Sid Regnier former president of Cowley County Community College thanked the commission for the efforts on the budget this year. There were no other comments on the budget. Commissioner Storey moved Commissioner Berrie seconded to approve the final 2004 Cowley County budget. Vote 3-0. Commissioner Berrie declared the budget hearing closed.
. Commissioner Bonfy moved Commissioner Berrie seconded to approve the claims for August 11, 2003. Vote 3-0.
Appointment:
. Jim Meyers of H.E.W. Waste Systems met with the commission to discuss hauling the solid waste from Cowley County. He was to meet with the South Central Solid Waste committee.
. Mark Donley , Representative for Modern Woodmen of America would like to meet with the employees with Life insurance and Roth IRA options. Commissioner Storey moved Commissioner Bonfy seconded to have Mark work with Jay Newton, County Administrator to establish a policy for time and participation by employees. Vote 3-0.
. The commission discussed the repairs needed to be done to the Cowley County Attorneys office located in Arkansas City, Kansas. Commissioner Berrie moved Commissioner Storey seconded for Jay to contact some Architects to look at the building and make a recommendation as to what needs to be done to make needed repairs and to work with the Historical Society as the building is on the Historical register. Vote 3-0.
. Commissioner Bonfy moved Commissioner Storey seconded to sign EMC Insurance Company Group Insurance Program for Commercial Property, Commercial Inland Marine, Commercial General Liability, Business Auto, Commercial Crime, Workers Compensation, Public Officials Errors & Omissions. Vote 3-0.
There being no further business Commissioner Berrie moved Commissioner Bonfy seconded to adjourn the meeting at 8:35 P.M. Vote 3-0. The next regular meeting will be August 20, 2003 7:00 P.M.
SEAL
Carmelita Clarkson
Cowley County Clerk
Monday August 4, 2003 9:00 A.M.
The Board of County Commission met in regular session Monday August 4, 2003 9:00 A.M. Those present were Commissioner Berrie, Commissioner Bonfy and Commissioner Storey. Also present was Jay Newton, County Administrator, Robert Wilson, County Counselor and Carmelita Clarkson, County Clerk.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the minutes of July 31, 2003 with the following corrections. In paragraph three
(3) insert Gerald Lawrence discussed the closing of the Arkansas City tag office and the 7,000 reduction in Memorial Lawn Cemetery Budget. In paragraph twelve (12) the Reedy Ford bid for the pick up for Road District #3 should have been "$19,086".Vote 3-0.
Appointments:
. Coventry Health Insurance and Blue Cross/Blue Shield gave the commission another proposal for the health insurance. Commissioner Berrie moved to go with the fully funded Blue Cross/Blue Shield. Commissioner Storey asked that both companies come back with a like proposal to the meeting on August 20, 2003. Commissioner Berrie with drew her motion.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the right-of-way work permit for Cowley County rural Water District #5 to do certain work along Cowley County No. 5 in Section 9 & 10 Township 31 Range 6 East, 4.2 miles from Atlanta. Vote 3-0.
. Sheriff Bob Odell, and representatives from the Winfield and Arkansas City Police Departments asked the commission to fund a new software program and some hardware for the County Sheriff, so the two cities and the Sheriff could share the same information. Projected Hardware cost $2,599.00 Software cost $43,765.00 Support $3,825.00 per year. Commissioner Berrie moved Commissioner Bonfy seconded to approve the purchase. Vote 3-0.
Resolution:
. Commissioner Berrie moved Commissioner Storey seconded to approve resolution 03-12 said resolution being effective January 1, 2004 the maximum balance in each of the County's equipment reserve funds, except road and bridge shall not exceed fifty thousand ($50,000.00). Vote 3-0.
There being no further business Commissioner Bonfy moved Commissioner Storey seconded to adjourn the meeting at 10:35 A.M. Vote 3-0. The next regular meeting will be Monday August 11, 2003 7:00 P.M.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved with correction by commission 8/11/03
Thursday July 31, 2003 9:00 A.M.
The Board of County Commission met in regular session Thursday July 31, 2003 9:00 A.M. Those present were Commissioner Berrie Commissioner Bonfy and Commissioner Storey. Also present was Jay Newton, County Administrator, Robert Wilson, County Counselor and Carmelita Clarkson, County Clerk.
. Commissioner Bonfy moved Commissioner Storey seconded to approve the minutes of the July 21, 2003 regular meeting with the correction in paragraph one (1) correct spelling of "Kent" in paragraph eight (8) strike "July 21". The special meeting of July 24, 2003 in paragraph two (2) insert "1,000,000" request by the sheriff in ten (10) insert a resolution will be approved detailing the special equipment transfers. Vote 3-0.
. Commissioner Berrie moved Commissioner Bonfy seconded to approve the warrants for July 15, 2003 through July 31, 2003 Vote 3-0.
. Commissioner Berrie asked for comments from the audience on the 2004 County budget. Commissioner Berrie moved Commissioner Storey to approve the 2004 County Budget. Vote 3-0.
. Commissioner Berrie moved Commissioner Bonfy seconded to sign the Maintenance Agreement for mowing of Cowley County Landfill between Board of County Commissioners and Lloyd Birdzell The agreement was not signed for Robert Wilson to change the wording in paragraph #1. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to sign the agreement between County Commissioners and the city of Arkansas City to contribute to the salary of Robert Frazee $9,855.96 representing the city's funding for assistant coordinator for Cowley County Emergency Management. Robert Frazee total salary being $15,000.00 per year. Vote 3-0.
. Commissioner Berrie presented Leon Williams Road Foreman of District two a plaque in appreciation of twenty two years of service to the County Road & Bridge.
Appointment:
. Jennifer Brothers appeared in the absence of Rodger Webb to ask the commission approval for Juvenile Intake Services to purchase a used patrol vehicle. Commissioner Berrie moved Commissioner Storey seconded to approve the purchase. Vote 3-0.
Other Business:
. Mark Donley, District Representative for Modern Woodmen of America presented information on Life Insurance and ROTH IRA. The commission would like to look at the brochures and Jay was to see if the employees were interested and Mark was to come back to the meeting on August 11, 2003.
. Commissioner Berrie moved Commissioner Storey seconded to increase the mileage for privately owned automobiles used for County business from 34.5 cents per mile to .36 cents per mile. The Secretary of Administration authorized the state to increase their employees. Vote 3-0
. Commissioner Storey moved Commissioner Bonfy seconded to sign the 2004 budget for the County Extension Council in the amount of $143,874.00. And the 2004 budget for the Cowley County Conservation District in the amount of $24,000.00. Vote 3-0.
Sealed Bids:
. At 10:00 a.m. the commission opened the sealed bids for the spreader for Road District #1 and for a pickup for Road District #3 and the Landfill.
Victor L. Phillips $8,972.00 plus $444.00 plus $90.00
Murphy Tractor & Equipment $10,750.00
Kansas Truck & Equipment $7,253.00
Kansas Truck & Equipment $8,699.00
Kansas Truck & Equipment $9,376.00
Commissioner Berrie moved Commissioner Bonfy seconded to take the bid for $8,699.00 from Kansas Truck. That was Jim Thomas Road Foreman preference. Vote 3-0.
. The sealed bids for the trucks were opened by the commission. Kline Motors s $21,007.00 trade 82 dodge $200.00
Trade 91 dodge $600.00 cost $20,207.00
Reedy Ford $21,386.00 trade 82 dodge $300.00
Trade 91 dodge $2,000.00 cost $21,386.00
Winfield Motor Co $21,590.00 trade 82 dodge $100.00
Trade 91 dodge $100.00 cost $21,590
Zeller Motor Co $38,912.00 trade 82 dodge $600.00
Trade 91 dodge $1,500.00 cost for two 36,812.00
Commissioner Berrie moved Commissioner Storey seconded to take the bid from Reedy Ford for $21,386.00 Vote 3-0.
. Commissioner Storey moved Commissioner Berrie moved to go into a fifteen
(15) minute executive session to discuss non elected personnel at 10:00 a.m. with Jay Newton and Robert Wilson present. Vote 3-0. The open meeting reopened at 10:45 A, M. No decision was made in executive session.
. The commission approved the payroll deposits for July 2003. The commission also approved cancellation of warrant #109298 issued to Ks Supreme Court Law Library in the amount of $240.00. Signed abatement #530 through #533
. Commissioner Berrie moved Commissioner Storey seconded to approve the claims for July 31, 2003. Vote 3-0.
There being no further business Commissioner Storey moved Commissioner Berrie seconded to adjourn the meeting at 10:46 A.M. Vote 3-0. The next regular meeting will be August 4, 2003 9:00 A.M.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved by commission with correction 8-4-03
COUNTY COMMISSION SPECIAL MEETING
Thursday July 24, 2003 1:00 P.M.
The Board of County Commission met in special session Thursday July 24, 2003 at 1:00 P. M. for a budget work session. Those present were Commissioner Berrie, Commissioner Bonfy and Commissioner Storey. Also present was Jay Newton, County Administrator and Carmelita Clarkson, County Clerk.
. Commissioner Bonfy moved Commissioner Storey seconded to close the Arkansas City tag office. Vote 3-0. The office will remain open until the end of 2003. and will not be open in 2004.
. Commissioner Berrie moved Commissioner Bonfy seconded to approve the number one request by the sheriff. Vote Berrie YES
Bonfy YES
Storey NO.
Commissioner Berrie with drew the above motion
Commissioner Berrie moved Commissioner Storey seconded to reduce the Jail budget amount to 900,000. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to increase copy fees to .50 cents from .20 cents effective July 24, 2003.Vote 3-0.
. Commissioner Berrie moved, if any money left in any fund at end of year would be turned back to General Fund except Road and Bridge and Special Bridge. The motion died for lack of second.
. Commissioner Berrie moved Commissioner Bonfy seconded to reduce the Road and Bridge fuel line from 60,000 to 20,000 in Road District 1, 2, and 3. Vote 3-0.
. Commissioner Bonfy moved Commissioner Storey seconded to reduce the Emergency Management budget by 30,000. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to reduce the Noxious Weeds chemical budget from 97,000 to 87,000. Vote 3-0.
. Commissioner Berrie moved Commissioner Bonfy seconded to cut one position that is not filled at this time in the Appraisers office. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to reduce the Memorial Lawn Cemetery budget by 7,000. Vote 3-0.
. The Commission discussed the Special Equipment Reserve Fund. They will reduce every fund to 50,000 and put back in General Fund. Commissioner Berrie moved Commissioner Storey seconded to put a cap on the
Special Equipment Reserve Funds of 50,000. Vote Berrie YES
Storey YES
Bonfy NO
. Coventry Insurance gave another Health Insurance proposal. John Deines, Blue Cross/ Blue Shield gave the rates for the year 2004. The commission has not made a decision as which health insurance to go with.
There being no further business Commissioner Berrie moved Commissioner Storey seconded to adjourn the meeting at 5:00 p.m. The next regular meeting will be Thursday July 31, 2003. 9:00 A.M.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved with correction 7-31-03
Monday July 21, 2003
The Board of County Commission met in regular session Monday July 21, 2003 9:00 A.M. Those present were Commissioner Berrie, Commissioner Storey and Commissioner Bonfy. Also present was Carmelita Clarkson, County Clerk and Jay Newton, County Administrator.
Appointments:
. Greg Kindt, Cowley County Appraiser presented his budget for the commission to consider.
. Commissioner Storey moved Commissioner Bonfy seconded to sign the Community Corrections Grant funds and Carryover Reimbursements Plan. Commissioner Storey amended his motion to add for chairperson to sign. Vote 3-0.
. Budgets were presented from the Cowley County Sheriff and Jail by Bob Odell. Carmelita Clarkson, County Clerk and Election. Patty McDonald, Treasurer and Special Auto. Nancy Horst, Register of Deeds. Charlene Morris, Data Processing and Technology Dale Steward, Road & Bridge District 1, 2 and 3 and Public Works Special Bridge and Landfill and 911 signs. Brian Stone, Emergency Management Leslynn Moore, Noxious weeds.
. The Commission recessed the meeting at 12:00 P.M. for lunch. The meeting reconvened at 1:15 p.m. Jim Spring presented the County Attorney budget. The commission reviewed the Appropriation budgets, General Administration and Memorial Lawn Cemetery budgets.
. Judge J. Michael Smith, District Court Judge and Karen Iverson, District Court Clerk presented the Court System budget. Commissioner Storey moved Commissioner Berrie seconded to approve the Court budget of $239,675.00. Vote 3-0. Commissioner Storey moved Commissioner Bonfy seconded to amend the motion to state the chairperson to sign the budget. Vote 3-0. Judge updated the commission on the new computer system to be put in the court system.
. Gaye Mackey President of the County Extension Council and Jeremy Nelson and Karla Hightower, Extension Agents asked the commission for clarification on what the public meeting room in the courthouse could be used for. The commission will clean off the desk before they leave after their commission meetings so that the table could be used if needed.
Other Business:
. Robert Wilson met with the commission at 2:00 P.M. Commissioner Storey moved Commissioner Bonfy seconded to sign the order on petition to establish a road on the J. Elmo and Barbara Crain pursuant to K.S.A. 68-117 in the NE quarter Section 7 Township 34 South Range 5 East. Vote 3-0.
. Commissioner Storey moved Commissioner Berrie seconded to approve the motion for vacation of a portion of a road in the Ponderosa Subdivision in the North Half of SE Quarter in Section 16, Township. 34 South, Range 4 East or North 30 feet of Lot 19 Ponderosa Subdivision. Hearing set for July 21, 2003 the 20th day August 7:30 P.M.
. Commissioner Berrie moved Commissioner Bonfy seconded to go into a five
(5) minute executive session at 2:50 p.m. to discuss attorney client privilege with Bert Wilson, County Counselor and Jay Newton, County Administrator. Vote 3-0. The regular meeting reconvened at 2:55 p.m. No decision was made in executive.
. Commissioner Berrie discussed the hiring of an employee in the County Clerk's office on May 30, 2003 the clerk discussed with the commission that another employee was leaving to go to school. There was not a motion made to that effect.
. The commissioner approved abatements #523 through #529.
There being no further business Commissioner Storey moved Commissioner Bonfy seconded to adjourn the meeting at 3:05 P.M. A special meeting was called 1:00 P.M. Thursday July 24, 2003 to discuss budgets. The next regular meeting will be July 31, 2003 9:00 A.M.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved with correction 7-31-03
Monday July 14, 2003
The Board of County Commission met in regular session Monday July 14, 2003 7:30 P.M. Those present were Commissioner Berrie, Commissioner Storey and Commissioner Bonfy. Also present was Robert Wilson, County Counselor and Carmelita Clarkson, County Clerk and Jay Newton, County Administrator.
. Commissioner Bonfy moved Commissioner Storey seconded to approve the minutes of July 7, 2003 and the Special meeting of July 8, 2003 as presented. Vote 3-0.
Appointment:
. Heather Ferguson, Cherokee Strip Museum Director gave the commission some information on activities at the museum. Heather also presented her budget for 2004. The budget request was same as last year, but they would take more if could get more.
. Danny Morris, South Central Kansas Economic Development Agency presented the final reports for Twin Rivers Grant 99PF002 final payments have been made to contractors. Commissioner Storey moved Commissioner Bonfy seconded to authorize the Chairman to sign the close out papers. Vote 3-0.
. Commissioner Bonfy moved Commissioner Storey seconded to allow Main Street Winfield to use the Albertson Courthouse Annex for parking. They plan to show a movie on the fire station wall for a fund raiser for Main Street Winfield. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to approve the fireworks permit for Spencer & Louise Whitley Winfield, for July 20, 2003. Vote 3-0.
Other Business:
. Commissioner Berrie moved Commissioner Storey seconded to approve the claims for 7-14-03. in the amount of $31,130.96 Vote 3-0
. Approved an order to cancel check #109560 for $332.00 to Expanets Inc. another check will be issued for correct amount. Also approved abatements #521 & #522.
There being no further business Commissioner Storey moved Commissioner Bonfy seconded to adjourn the meeting at 8:05 p.m. The next regular meeting was changed to a day meeting July 21, 2003 9:00 A.M. The departments will present budgets at that time. Vote 3-0.
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Carmelita Clarkson
Cowley County Clerk
Approved by commission as presented July 21, 2003
Tuesday July 8, 2003 1:30 P.M.
The Board of County Commission met at 1:30 p.m. Those present were Commissioner Berrie Commissioner Bonfy Commissioner Storey was in another meeting. Also present was Robert Wilson, County Counselor and Carmelita Clarkson County Clerk.
. Commissioner Berrie moved Commissioner Bonfy seconded to go into a one (1) hour executive session to discuss non-elected personnel with Jay Newton and Robert Wilson present at 1:40 p.m. Vote 2-0. The regular meeting reconvened at 2:05 p.m. No decision was made in executive session.
. Commissioner Storey was called from his meeting briefly. Commissioner Berrie moved Commissioner Bonfy seconded to approve the consultant agreement between The Board of County Commissioners and Jay P Newton Jr. Said agreement being for consultant services provided by Jay P. Newton Jr. The board will pay consultant $36.00 per hour for services performed and 34.5 cents per mile travel to and from El Dorado, Kansas. Vote 3-0.
. Commissioner Storey returned to his meeting.
There being no further business Commissioner Bonfy moved Commissioner Berrie seconded to adjourn the meeting at 2:20 p.m. Vote 2-0. The next regular meeting will be Monday July 14, 2003.
SEAL
Carmelita Clarkson
Approved by commission as presented 7/14/03
Monday July 7, 2003 9:00 A. M.
The Board of County Commission met in regular session Monday July 7, 2003 9:00 A.M. Those present were Commissioner Berrie Commissioner Storey and Commissioner Bonfy. Also present was Robert Wilson, County Counselor and Carmelita Clarkson, County Clerk.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the minutes of June 30, 2003 regular meeting with the following corrections, in paragraph eight (8) the budget request would take the same as last year but would like an increase from 143,000 to "146,260"., in paragraph sixteen (16) Commissioner Bonfy "seconded" in last paragraph of June 30 minutes Storey "moved Bonfy" seconded. The special meeting of July 1, 200 the following correction in paragraph one (1) "executive session for one (1) hour" and in paragraph three (3) insert "share time for the secretary from the Clerks office. Mr. Newton will be paid $36.00 per hour and paid county rate for mileage. Mr. Newton will be paid as contract employee". Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to go into a forty five (45) minute executive session to discuss non elected personnel at 9:07 a.m. Vote 3-0. The regular meeting reconvened at 9:40 a.m. No decision was made in executive session.
Appointments:
. Coventry health insurance representatives met with the commission to submit the next year renewal rates. The commission will have another proposal at the next meeting. Coventry offered several different options.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the Chairman to sign the Community Emergency Response Teams (CERTs) Grant Application. Vote 3-0. Brian Stone, Civil Defense Director discussed the Mitigation plan for 2020 to be submitted to the commission when complete.
Other Business:
. Commissioner Berrie moved Commissioner Bonfy seconded to approve the extension office to use the county postage machine and the Extension office to supply the funds for the postage used. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the chairman to sign the second quarter financial statement for publication. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to approve Resolution 03-11 said resolution being establishing the duties of and delegating responsibilities to the County Administrator. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to go into a thirty
(30) minute executive session at 11:25 a.m. with Carmelita Clarkson, County Clerk and Robert Wilson, County Counselor to discuss attorney client privilege Vote 3-0.No decision was made in executive session.
. The commission approved to cancel check number 109361in the amount of $181.39 issued to Barry's Diesel Service.
There being no further business Commissioner Storey moved Commissioner Bonfy seconded to adjourn the meeting at 11:45 a.m. Vote 3-0. The next regular meeting will be Monday July 14, 2003 7:00 p.m.
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Carmelita Clarkson
County Clerk
Monday June 30, 2003 9:00 A.M.
The Board of County Commission met in regular session Monday June 30, 2003 9:00 A.M. Those present were Commissioner Berrie, Commissioner Bonfy and Commissioner Storey. Also present was Robert Wilson, County Counselor and Carmelita Clarkson, County Clerk.
. Commissioner Bonfy moved Commissioner Storey seconded to approve the minutes of June 30, 2003 with the correct spelling in paragraph eleven (11) insert an "r" in Braungardt. Vote 3-0.
. Commissioner Berrie moved Commissioner Bonfy seconded to go into a 45 minute executive session at 9:05 a.m. with Mark Detter, candidate for county administrator. Vote 3-0. The regular meeting reconvened at 9:55 a.m.. No decision was made in executive session.
Appointments:
. Jim Thomas Cowley County road foreman district one asked the commission to seek bids for a sand spreader. The bids to be opened at the last meeting in July.
. Tex Gough asked the commission to eliminate the administrative assistant position and create a part time position for Community Correction and Juvenile Services. Commissioner Berrie moved commissioner Bonfy seconded to eliminate the administrative assistant position and create a part time position. Vote 3-0.
. Janice McCoy, Joint Health administrator gave the commission the budget request for 2004. The request remains the same as last year. The bids for the paint of Joint Health in the Albertson Courthouse Annex were opened. Two bids were presented Shamburg Painting, Winfield 4 examining rooms $755.84 all rooms $4,994.80. Ron Baker, Winfield bid 4 rooms $600.00 all rooms $3,800.00. Commissioner Berrie moved to take the bid from Shamburg, after more discussion Commissioner Berrie withdrew the motion. Commissioner Storey moved Commissioner Berrie seconded to take the bid from Ron Baker for all rooms. Vote 3-0.
. Linda Young, Cowley County Mental Health administrator presented the 2004 budget request. The request to be the same as last year. The commission will work on all budgets when all the budgets have been submitted
. Cowley County Extension office presented the budget. Those appearing were Wanda Jackson, Jessie Bradley, Gaye Mackey, Jeremy Nelson and Karla Hightower. The budget was to remain the same as last year.
. Mary Wood Council On Aging presented the budget with it the same as last year, but would take an increase if possible.
. Mary Jarvis asked the commission for some funding for Court Appointed Special Advocates CASA if possible. Mary gave the commission some information on what CASA does.
. Commissioner Berrie opened the meeting for the public hearing on the close out of the grant for Twin Rivers Developmental Services. No one appeared for the public hearing. Commissioner Storey moved Commissioner Bonfy seconded to close the public hearing. Vote 3-0. All bills have been paid and the grant is closed at this time.
Other Business:
. Commissioner Storey moved Commissioner Bonfy seconded to approved fireworks permits for Barbara Shrubshall, Terry Foster, Daniel Greuel, John Foust, Mike Rahn, Bowman Family, Mike Keesey, Mike Darnell, Paul Brown, Gage, Jimenez, Lelan & Trudy Hurst, Bob & Lori Fleenor, J. L. Braimgardt, Jean Yarbrough, Craig Reed,
. Commissioner Storey moved Commissioner Bonfy seconded to approve the right of way work permit with SBC to do certain work along 222nd road in Section 19 Township 33 South Range 4 East. One quarter miles East from Strother Field. Vote 3-0.
. Commissioner Bonfy moved Commissioner Storey seconded approve certain work from junction US 77 and 306th Road to place pipe 1800 feet west on the south side of 306th Road in Section 1 Township 35 South Range 3 East. Vote 3-0.
. Commissioner Berrie moved Commissioner Bonfy seconded to go into a twenty (20) minute executive session with Robert Wilson, Greg Kent and Jerry Capps to discuss legal matters. Vote 3-0. There was no decision made in executive session.
. Commissioner Berrie moved Commissioner Bonfy seconded to go into a fifteen (15) minute executive session with legal council Robert Wilson and Lesslyn Moore. Vote 3-0. There was no decision made in executive session.
. Commissioner Berrie moved Commissioner Bonfy take the recommendation of the Creswell township board and appoint Steve Nelson 27478 81st Road to replace Melvin Boone as trustee of Creswell Township. Vote 3-0.
. Commissioner Berrie moved Commissioner Bonfy seconded to allow Island Park Community Built Playground to place a recycling bin on the Albertson Courthouse Annex. Vote 3-0
. Commissioner Bonfy moved Commissioner Storey seconded to authorize the Chairman to sign the letter to Edwin Stephenson & Co auditors that we have furnished them all the information they needed to complete the audit. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to approve the claims for June 30, 2003 Vote 3-0.
. The commission canceled warrant numbers 096350, 097726, 097734 and 09744 said warrants being issued more than two years prior Also approved the payroll deposit for the month of June, 2003.
. The Commission approved abatements 517 through 520.
There being no further business Commissioner Storey seconded to adjourn the meeting at 12:20 p.m. The next regular meeting will be July 7, 2003 9:00 A. M.
SEAL
Carmelita Clarkson
Cowley County Clerk
Approved with correction by commission 7-7-03
COUNTY COMMISSION
Friday June 20, 2003 7:00 P.M.
The Board of County Commission met in regular session Friday June 20, 2003 7:00 P.M. Those present were Commissioner Berrie, Commissioner Bonfy, and Commissioner Storey. Also present was Robert Wilson, County Counselor and Carmelita Clarkson, County Clerk
. Commissioner Berrie moved Commissioner Bonfy seconded to approve the minutes of the meeting of June 9, 2003 with addition in paragraph eleven
(11) "$69,272.63" to replace piping in west boiler room. Vote 3-0.
Executive Session:
. Commissioner Berrie moved Commissioner Bonfy seconded to go into an executive session for forty five (45) minutes to discuss non elected personnel with Robert Wilson, County Counselor and Dr. Ed Flentje present. Vote 3-0. at 7:05 p.m.
. The open meeting reconvened at 7:45 p.m. No decision was made in executive session. Commissioner Berrie moved Commissioner Storey seconded to go into another executive for another twenty (20) minutes to discuss non elected personnel with Robert Wilson, County Counselor and Dr. Ed Flentje present. Vote 3-0. The open meeting reconvened at 8:05 p.m. No decision was made in executive session.
. Commissioner Storey moved Commissioner Berrie seconded to count the three (3) provisional ballots cast in the Lakewynds drainage district election. Vote 3-0.
. Commissioner Bonfy moved Commissioner Storey seconded to certify the canvass of the Lakewynds drainage district election Vote 3-0. Glen Clarkson, Jack Hummingbird and Tom Schmidt were elected to the board.
Appointments:
. Melody Pappan and Kathy Woglemuth presented a budget request for the parenting program. The commission will consider it with the rest of the budgets.
. Brian Stone, Civil Defense Coordinator asked the commission to appoint Bob Frazee to replace Jim Lazelle and Chuck Tanner, as communicators. Commissioner Berrie moved Commissioner Storey seconded to appoint Bob Frazee to Arkansas City EOC. Vote 3-0.
. Commissioner Bonfy moved Commissioner Storey seconded to move Jana Odell to Assistant Coordinator and raise classification from 9A to 9D Vote 3-0.
. Commissioner Storey moved Commissioner Berrie seconded to raise Brandi Hopper from classification from 6A to 6B, Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to authorize the chairperson to sign the Right-of-way work permit with SBC along 222 Road in Section 19, Township 33 South, Range 4 East, ¼ miles east from Strother Field. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to approve firework permits for Douglas Smith, Steve & Lois Jennings, Bruce Baty, Scott Braungadt, Jennie & Paul Jones, Matt & Kallie Stone, Tim Briniger, John Bringer, Gregory Stout, Mandy & Eric Jarvis, Dave Tillemans, Brian Love, Robert Dunn. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to vote for Lonie Addis, Labette County Commissioner to be Kansas Representative to the Governing Board National Association of Counties. for a two year term. Vote 3-0.
. Commissioner Bonfy moved Commissioner Storey seconded to authorize the chairperson to sign resolution 03-10 reconfirming that a regional economic development organization has been established for the purpose of qualifying the County of Cowley as a designated non-metropolitan business region. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to sign the Lateral Line Agreement with Juanita J. Walton, Roger J. Walton and Beth Walton in the N ½ of the NE ¼ Section 36 Township 33 South, Range 3 East. To lay a sewer lateral line for Memorial Lawn cemetery. Vote 3-0.
. The commission approved abatements #502 through #516.
There being no further business Commissioner Storey moved Commissioner Bonfy seconded to adjourn the meeting at 8:55 p.m. The next regular meeting will be Monday June 30, 2003 9:00 A.M..
SEAL
Carmelita Clarkson
Cowley County Clerk
Commissioner Berrie called a special meeting for Wednesday June 25, 2003 1:15 P.M. Those present were Commissioner Berrie, Commissioner Storey and Commissioner Bonfy. Also present was Robert Wilson, County Counselor and Carmelita Clarkson, County Clerk.
. Commissioner Berrie moved Commissioner Bonfy seconded to go into a one (1) hour executive session at 1:16 p.m. to discuss non elected personnel with legal counsel. Vote 3-0. The regular meeting reconvened at 2:15 p.m. No decision was made in executive session.
. Commissioner Berrie moved Commissioner Bonfy seconded to go into a one (1) hour executive session at 2:18 p.m. to discuss non elected personnel with legal counsel Vote 3-0. The regular meeting reconvened at 2:55 p.m. No decision was made in executive session.
Commissioner Storey moved Commissioner Bonfy seconded to adjourn the meeting at 3:05 p.m.
SEAL
Carmelita Clarkson
Approved by commission 6/30/03
Monday June 9, 2003 7:00 P.M.
The Board of County Commission met in regular session Monday June 9, 2003 7:00 P. M. Those present were Commissioner Berrie, Commissioner Storey and Commissioner Bonfy. Also present was Robert Wilson, County Counselor and Carmelita Clarkson, County Clerk.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the minutes of the June 2, 2003 meeting with the following correction, in paragraph two (2) change b to "be" and in paragraph thirteen (13) correct spelling of "at". Vote 3-0.
Appointments:
. Steve Roberts, Cowley County Sheriffs Office and some members of the Jail Committee met with the commission and gave the Final report and Recommendations in reference to the proposed jail facility
. Leslynn Moore, County Weed Director asked the commission for permission to go to 2003 Summer Training Conference Garden City, KS July 16, 17,18, 2003. Commissioner Berrie moved Commissioner Storey seconded to authorize Leslynn to attend the conference. Vote 3-0.
. Bill Brooks, Director of Cowley County Developmental Services and some of the board of directors met with the commission and presented a proposed budget for FY2004 based on the FY 2003 allocation.
. Commissioner Berrie moved Commissioner Bonfy seconded to go into a thirty
(30) minute executive session to discuss attorney client privilege and to have legal counsel present at 7:55 p.m. Vote 3-0. The regular meeting reconvened at 8:20 p.m. No decision was made in executive session.
. Bob Mathews a member of the County Administrator search committee asked the commission permission to take the applicants to lunch at Gallaways restaurant and bill the county. Commissioner Bonfy moved Commissioner Berrie seconded to authorize the charges on June 12, 13, 19 and 20 for no more than 4 persons. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to approve the Right-of-way-work permit for the City of Winfield to lay a one inch water line south of Kitch Road on County Club Road along Cowley County 4 in Section 31, Township 32 South Range 4 east. Vote 3-0.
. Commissioner Storey moved Commissioner Bonfy seconded to pay South Central Kansas Economic Development District membership for 2003-2004 in the amount of $1,209.70. Vote 3-0
. Commissioner Berrie move Commissioner Bonfy seconded to approve fireworks permits for Virgil Dennet, Don Davis, Norman & Sandra Barker, Royal Kennedy, Marla & George Lindly, Gary Barnes, Randy Hoffman, Don Schifferdecker, Phil Chenoweth. Vote 3-0.
. Commissioner Berrie moved Commissioner Storey seconded to approve the KVK Inc, management for the heating and cooling system in the courthouse contract for 2003. in the amount of $14,238.00. Vote 3-0.